Procedures

Taking Courses Over the Summer 

In order to be granted permission to take a course at another college over the summer, you must adhere to the following policies:

  • You must have a minimum 2.0 cumulative GPA.
  • If you have earned more than 60 credits at the end of the spring term, you are only permitted to take courses at a four-year college. If you have earned 60 or more credits at the end of the spring term, you will not be given permission to take courses at community colleges.
  • If you have earned 90 or more credits at the end of the spring term, you are not permitted to take courses at any other college over the summer.
  • You are permitted to transfer a maximum of two courses (or eight credits) back to the University of Pittsburgh each summer.
  • You are not permitted to repeat a course that you already have taken at Pitt.

If you meet these requirements, download a permission form (PDF) or pick up the form at 140 Thackeray Hall. Complete the form and attach a course description for the course(s) you wish to take at the other college. Completed forms must be submitted to the Office of Student Records at 140 Thackeray Hall. If you are no longer on campus, you can scan and submit the form via email to gmp23@pitt.edu or you can fax it to 412-624-5003. Please remember to attach course descriptions.

You will receive a response by United States mail. If it is near the end of the spring term, please be sure that the address you list on the permission form is the address where you will be residing when the letter is mailed. Mailing occurs shortly after you turn in the form.

Once you have completed the course(s), please have your official transcript from that college sent to:

University of Pittsburgh
Kenneth P. Dietrich School of Arts and Sciences
Office of Student Records
140 Thackeray Hall
139 University Place
Pittsburgh, PA 15260

Once we receive the official transcript from that school, we will post the transfer credits to your Pitt transcript.  

Changing a Grade Option

During the add/drop period, you are able to change the grade option for a course through your Student Center. Between the end of the add/drop period and the grade option change deadline of each semester, you can change your grade option by submitting a Grade Option/Audit Request form to the school offering the course. The Grade Option/Audit Request form for Dietrich School courses is available in 140 Thackeray Hall.

If you do not fill out a Grade Option/Audit request form for a course in which more than one grade option is available, the default option (usually, but not always, the letter grade option) will automatically apply.

S/NC Grade Option

Certain courses are offered with the S/NC (Satisfactory/No-Credit) grade option. Under this option, a student who does satisfactory work (a grade of C or better) in a course receives the grade of S. If the student’s work is not satisfactory (a grade of C- or lower), the grade of NC (No Credit) is given. Courses for which an S is received are counted toward graduation, but are not computed in the GPA. Courses in which an NC is received are counted neither towards graduation nor the GPA.

Auditing a Course

To audit a course, you must register for and pay tuition for the course. A Grade Option/Audit Request form must be submitted for undergraduate courses by the grade option change deadline. The instructor for the course must sign the Grade Option/Audit Request form before the form can be processed. Completed forms must be turned in to the Office of Students Records at 140 Thackeray Hall. Students who audit a course are given an N grade, which means that the course is counted neither towards graduation nor the GPA. A student typically chooses to audit a course for personal enrichment. 

Repeating a Course

Students may elect to repeat a course, subject to the following stipulations:

  • A sequence course may not be repeated for credit if the student passes a higher sequence course with a C or better grade.
  • A student may not enroll in the same course at another institution and have that grade replace the original grade earned at the University.
  • The original course and grade remain on the transcript; however, the grade and credits originally earned are not counted in the calculation of the GPA. 
  • The grade earned by repeating a course is used instead of the grade originally earned, even if the new grade is lower than the original grade. However, W, R, or N grades reported for the repeated course will not be identified as a course repeat, and therefore the original grade earned will continue to be counted in the GPA. Additionally, incomplete grades (G and I) are not identified as repeated courses until the course work is completed.
  • Students are only permitted to repeat a course twice. Any grade earned in the repeated course will be recorded on the academic transcript, even if it is lower than the original grade.

Declaring Your Major

Visit the Advising Center in 201 Thackeray Hall and complete the Academic Plan (Major) Change form. You may also obtain a copy of this form at the Office of Student Records in 140 Thackeray Hall.

Changing Your Major, Minor, or Certificate

To change, add, or remove a Dietrich School of Arts and Sciences major, minor, or certificate, submit an Academic Plan Change form (PDF) to Student Records in 140 Thackeray Hall.

If you are adding or removing a major or minor in a school other than the Dietrich School, you will need to contact that school for their procedures.

Withdrawing from a Course

After the add/drop period has ended, you may withdraw from a course by completing a Monitored Withdrawal Request form in the office of the school offering the course. The form for withdrawing from a Dietrich School course is available in the Office of Student Records in 140 Thackeray Hall. Students must process the Monitored Withdrawal Request form by the deadline. Check the calendar for specific dates for each term. Because summer sessions vary in length, if you are taking a summer course, please check the summer schedule of classes for those deadlines. A W grade will be assigned for the course. A W grade does not impact a student’s GPA.

Withdrawing from a course does not adjust a student’s tuition or fee obligations. However, withdrawing from a course may jeopardize satisfactory academic progress, financial aid, and athletic eligibility.

Resigning from a Term

Please visit the Office of Student Appeals in G-12 Thackeray Hall, or call 412-624-7668.

Changing a General Education Requirement

If a class is approved to fulfill two General Education Requirements and you want to change the requirement that the class fulfills, complete a Best Fit form. Please turn it in to Student Records in 140 Thackeray Hall.

Taking More than 18 Credits per Term

You must call 412-624-6480 to schedule an appointment with an assistant dean for official approval. Please be aware that you will be billed on a per-credit basis for every credit over 18.

Applying for Reinstatement 

The following students must apply for reinstatement in the Office of Student Records, 140 Thackeray Hall:

  • Dietrich School of Arts and Sciences students who have not enrolled for two consecutive terms (counting only the fall and spring terms), and who have not attended another institution in the meantime.
  • Dietrich School of Arts and Sciences students who have completed their suspension period and wish to continue their studies.
  • University of Pittsburgh students who last attended another school at the Pittsburgh campus (such as College of Business Administration or the School of Nursing) but have not enrolled in classes for two consecutive terms (one calendar year), have not attended another institution, and wish to be admitted to the Dietrich School.

The deadline for reinstatement is August 15 for the fall term, December 15 for the spring term, and one week before the beginning of classes in the summer term or sessions. An application fee of $45 is required. Students who are reinstated for a particular term but do not enroll for that term must reapply for reinstatement if they wish to attend a later term.

If you wish to reinstate, please fill out this form, attach the application fee, and return it to:

Office of Student Records
140 Thackeray Hall
139 University Place
Pittsburgh, PA  15260

Applying for a Second Degree

Students who have earned a bachelor's degree in any University of Pittsburgh school or campus and wish to earn a second undergraduate degree from the Dietrich School should apply through the Office of Student Records, 140 Thackeray Hall. Students seeking a second degree will complete the same paperwork provided to reinstatement applicants (see Reinstatement, above), and will also pay the $45 reinstatement fee (can be processed as cash, check, or a money order). Applicants should note the following:

  • Course work for the second degree will continue to be recorded on the original University of Pittsburgh undergraduate transcript.
  • All appropriate course work from the first degree will apply to the second degree. These credits will be indicated on the academic record during the student's first term of enrollment as a second-degree student. Students must earn a minimum of 30 new credits, at least half of which must be earned for the second major toward the second degree while enrolled in the Dietrich School.
  • The deadline for reinstatement is August 15 for the fall term, December 15 for the spring term, and one week before the beginning of classes in the summer term or sessions. An application fee of $45 is required.

Transferring

Internal Transfers

Students who want to transfer to the Dietrich School of Arts and Sciences from other schools at the University of Pittsburgh campus should complete a Program Change form at their current school to have their records sent to the Office of Student Records. Student Records will evaluate the records and send the student a letter via United States mail of admission or rejection. If you have questions, please contact Student Records for assistance.

To qualify, a student must have a minimum cumulative GPA of 2.0, and students in the College of General Studies (CGS) must have at least 12 credits earned at CGS. In addition, the Dietrich School requires that students complete their basic skills requirements in English composition and algebra before applying.

After acceptance, the Office of Student Records evaluates the student’s previous coursework to see how it equates to the Dietrich School general education requirements. Students can receive a maximum of 18 non-Dietrich School credits towards graduation from the Dietrich School. Students must earn their final 30 credits toward a Dietrich School degree and at least half of the credits for their major while enrolled as a Dietrich School student.

In order to transfer to another undergraduate school at the University, Dietrich School students must complete an Academic Program Change form (PDF) and turn it in at the Office of Student Records, 140 Thackeray Hall. Please check with the undergraduate school to which you hope to transfer to be sure you meet their admissions requirements. Questions about transferring to other undergraduate schools can be directed to Alex Magee at 412-624-0932.

Regional Transfers

Students who wish to transfer to the Pittsburgh campus to attend the Dietrich School of Arts and Sciences may apply for transfer by completing a Program Change form at the campus where they were most recently enrolled. Acceptance to the Dietrich School is guaranteed for students who meet the following requirements:

Pitt-Bradford

Pitt-Greensburg

Pitt-Johnstown

Pitt-Titusville

45 total credits*

45 total credits*

45 total credits*

45 total credits*

3.0 overall GPA

3.0 overall GPA 3.0 overall GPA 3.0 overall GPA

ENG 0102**

ENGCMP 0020**

ENGCMP 0006**

ENG 0101**

MATH 0110**

MATH 0031**

MATH 0002**

MATH 0031**

* At least 30 of the total 45 credits must be completed at the regional campus.
** Skills courses must be completed with a C- or better.

Student Records will evaluate the student’s transcript with respect to the above requirements and subsequently send an acceptance or rejection letter via United States mail and email.

If you have any questions about regional transfer, please contact Gina Pucci by email or by phone at 412-624-6776.